Health & Safety at Walnut Hill College
Last Updated: July 29, 2020
WALNUT HILL COLLEGE PLANS TO RE-OPEN IN AUGUST 2020
As of August 2020, the full Walnut Hill College campus, including our Residential Dorms will reopen for the Fall semester. We are excited to welcome our incoming freshmen students as well as our returning students. Please check below for updates regarding dates, policy changes, and frequently asked questions. Walnut Hill College is intent on complying with the recommendations and best practices set forth by the CDC, WHO, as well as the Pennsylvania Department of Education, regarding the reopening of higher education institutions.
Click button above to access protocols document
3/18/2020: NOTICE OF REMOTE LEARNING CLASS CONTINUATION
3/13/2020: NOTICE OF SPRING BREAK MODIFICATION
3/12/2020: NOTICE OF CONTINUING CLASSES
3/12/2020: NOTICE OF FRESHMAN SHOWCASE POSTPONEMENT
3/11/2020: NOTICE OF GRADUATION POSTPONEMENT
Walnut Hill College continues to closely monitor the coronavirus (COVID-19) and its potential impact on our community. The health, welfare, and safety of our students, faculty, and staff is the top priority for WHC leadership. We have assembled a COVID-19 Health and Safety Team to align our response and preparedness with recommendations from the Centers for Disease Control and Prevention (CDC), the Pennsylvania Department of Health, and the Philadelphia Department of Public Health.
Take Preventive Measures
We advocate taking a common-sense approach to prevention that promotes the all-around well-being of our campus community. Walnut Hill College encourages our faculty, staff, and students to:
- Carry tissues to cover your mouth and nose if you cough or sneeze.
- Clean and disinfect common surfaces.
- Avoid touching your eyes, nose, and mouth.
- Stay at home if you feel sick, and avoid close contact with others.
- Wash your hands with soap and water for at least 20 seconds.
- Use an alcohol-based hand sanitizer if you are not in a location where handwashing is convenient.
- Stay informed and follow advice from health authorities.
WHC’s Health Checklist
We will continue to monitor this outbreak and provide updates to our campus community. We understand that following the progression of the coronavirus (COVID-19) can be a source of stress. Faculty and staff will be available to discuss questions or concerns that you may have. The team at Walnut Hill College wants you to stay healthy during this flu season, so we will continue to keep you informed as well as address any concerns related to the coronavirus. But, above all, we encourage all members of our WHC community to support and look out for each other.
Frequently Asked Questions
Staying Safe & Healthy on CampusWhat can I do to keep our campus safe and health?
This is the BEST question you can ask! The college strongly encourages all students and staff to self-isolate for 14 days prior to coming to campus. Those of you living on campus should make this your home. Remain on campus and enjoy on campus activities throughout the year! Those of you that are commuting to campus, wear a mask, socially distance yourself from others, and maintain effective hygiene practices both on, and off campus.
Everyone can help to keep the campus healthy and safe by always wearing a mask, socially distancing yourself from others, maintaining effective hygiene practices, and monitoring your own health. Avoid leaving your dorm room, or your home, if you are not feeling well, and if you have any symptoms of COVID-19, remain in your room, do not report to class or any other in-person college activities and contact Ms. Meghan Bloome, the college’s Health Monitoring Coordinator, via phone at 267-295-2376 or email email@example.com for additional support and direction.
The college strongly encourages all students and staff to self-isolate for 14 days prior to the start of the school year. The Pennsylvania Department of Health (DOH) states that if you have traveled, or plan to travel, to an area where there are high amounts of COVID-19 cases, it is recommended that you stay at home for 14 days upon return to Pennsylvania. The DOH updates the list of states regularly that you can find here.
Yes. As part of the college’s focus on health and safety, all students, staff, faculty, and visitors to campus will be required to wear a face-covering when on campus. Face coverings that cover the mouth and nose, which may be homemade or commercially available, must be worn while on campus in building entrances, lobbies, hallways, classrooms, common areas as well as outdoors.
Yes. Walnut Hill College will follow all local governmental requirements. Faculty and staff are required to wear masks. As well, patrons of our restaurants, college store, and pastry shop, vendors making deliveries, all visitors, postal and package delivery services must wear a mask.
No. You are expected to bring your own face covering. Face coverings will be available for purchase in the College’s Pastry Shop and College Store for anyone who may have forgotten one. Students should select face coverings that are meet the college’s professionalism and Code of Conduct polices available in the student handbook. Face coverings that are deemed to be inappropriate by the college administration may not be worn.
Walnut Hill College encourages students to select attire that reflects the level of professionalism expected in the field of hospitality and meet a ‘professional casual’ standard while on campus. The staff and instructors will make the determination whether or not a student is deficient in any area concerning the dress code, including face coverings. The faculty and staff reserve the right to require changes in a student’s overall appearance and may ask a student to leave class, or campus, should they not meet the professional casual standard.
Yes, of course! The college wants to promote a safe and healthy campus environment for all students, staff, faculty and visitors. The college has developed policies and procedures related to our Four Pillars of Health that include, but are not limited to:
- Face Coverings: Face coverings that cover the mouth and nose, which may be homemade or commercially available, must be worn while on campus in building entrances, lobbies, hallways, classrooms, common areas.
- Physical/Social Distancing: Maintaining a minimum of six feet apart, or two arms’ lengths, from others at all times to minimize the chance of exposure from another person.
- Hand Hygiene: Wash hands at least hourly with soap and warm water for at least 20 to 30 seconds. Although not a replacement for hand washing, in between hand washings, use hand sanitizer. The entire community must take care to avoid handshakes, touching one’s face, and touching common surfaces as much as possible.
- Health Monitoring: It is imperative that each member of the Walnut Hill College community, their guests, visitors and vendors have an understanding of their own health prior to entering campus. It is also important that each of these constituencies know the signs and symptoms of COVID-19.
Walnut Hill College has also committed to instruction utilizing the on-ground/on-line (hybrid) approach to instruction for the fall to help reduce exposures. For courses being held on ground, class sizes have been significantly reduced to allow for appropriate social distancing.
Yes. Students, faculty, staff, and guests are expected to self-monitor their own personal health status. If you have a temperature of 100.4 or greater, or any other symptoms of COVID-19, contact Ms. Meghan Bloome, the college’s Health Monitoring Coordinator, via phone at 267-295-2376 or email firstname.lastname@example.org for an assessment and direction and do not report to class or any other in-person college activities.
Students will be asked to self-monitor their health and make decisions that will help prevent illness, specifically Covid 19, from spreading to campus. The college has developed a five-question survey that students should take before coming to campus, leaving the dormitories, or attending class or each day. The completion of the survey will be a requirement for attending class. Instructors will review the survey prior to allowing a student to attend class each day.
Students should check their temperature before reporting to the College each day. If you have a temperature of 100.4 or greater, or any other symptoms of COVID-19, contact Ms. Meghan Bloome, the college’s Health Monitoring Coordinator, via phone at 267-295-2376 or email email@example.com for an assessment and direction and do not report to class or any other in-person college activities.
Additionally, students should be prepared to follow all college policies, especially those that relate to the health and safety of the student, and the entire college community. In addition to monitoring your health daily, the CDC provides details on how best to protect yourself and the community that includes regular and proper handwashing, wearing appropriate face coverings, maintaining a distance of 6-feet from others when possible, cleaning, and disinfecting frequently touched surfaces often, and other recommendations.
Students who are sick should not come to campus, attend classes, or engage in any other in-person college activities. If you have a temperature of 100.4 or greater, or any other symptoms of COVID-19, contact Ms. Meghan Bloome, the college’s Health Monitoring Coordinator, via phone at 267-295-2376 or email firstname.lastname@example.org for an assessment and direction.
Yes, however, the college has ALWAYS taken steps to provide a healthy, clean, and safe environment. We are monitoring the CDC, Department of Health, and governmental guidelines for updated cleaning and sanitizing practices so that we can modify our procedures if needed. Throughout campus, students, faculty, staff, and guests will have access to hand disinfectant and cleaning/disinfection supplies. Classrooms and public spaces will be cleaned even more often than normal with special attention being paid to high-contact surfaces such as door handles, light switches, and countertops.
About 400+ people! Every single student, faculty member, staff member, guest, and visitor to our campus must oblige by the best-practices, public-laws, community expectations, and our college’s requirements to fully cooperate to best ensure everyone’s health and safety.
Do not rely on the college, a government agency, or even your doctor to absolutely ensure your health. Certainly, they will guide and assist. However, it is you, how you care for yourself, how you are in public, and your role as a responsible citizen that will help us all succeed.
The CDC explains that contact tracing is used by health departments to prevent the spread of infectious disease. In general, contact tracing involves identifying people who have an infectious disease and their contacts (people who may have been exposed). For COVID-19, a close contact is defined as anyone who was within 6 feet of an infected person for at least 15 minutes starting from 48 hours before the person began feeling sick until the time the patient was isolated.
Faculty, staff, and students can help to reduce the spread of COVID 19 by maintaining a list of locations they go to and contacts they have had. If you test positive, you will need to work with the state’s Department of Health and anyone you came into contact within the days prior to the onset of symptoms. The Department of Health can use that log to trace your contacts should you become ill or contract the virus. You will not be required to share this information with anyone else and will not be asked to share the information unless you become symptomatic.
Classes and Classroom InstructionWhat is WHC plan for classes during the fall term?
Walnut Hill College intends to return to on-ground operations for the fall 2020 term utilizing an on-ground/on-line (hybrid) instruction model. As a College, we are determined in our fight against this pandemic while instituting policies and procedures to mitigate risks, provide quality education, and offer safe housing to our students.
Although the college is prepared to instruct courses completely remotely if warranted, the nature of the college programming is such that on-ground instruction is strongly preferred. The college will be resuming on-ground instruction for many of its courses beginning with the August 2020 course schedule. Walnut Hill College offers four types of courses:
- Lecture Based General Education/Liberal Arts
- Lecture and Demonstration Based Major Specific
- Supervised Lab
- Production and Operations (Experiential)
As a part of the college’s efforts to maintain a safe and healthy campus, all Lecture Based General Education/Liberal Arts courses for returning students will be instructed remotely. This will be clearly marked on each student’s schedule. All courses for our incoming first-year freshman students will be instructed on-ground.
Yes. As part of the college’s focus on health and safety, all students, staff, faculty, and visitors to campus will be required to wear a face-covering when on campus. Face coverings that cover the mouth and nose, which may be homemade or commercially available, must be worn while on campus in building entrances, lobbies, hallways, classrooms, common areas.
Yes. Everyone is required to wear a face mask and follow all health and safety measures.
Walnut Hill College remains committed to providing a dynamic and distinct learning experience for all students in all classes. Our hands-on (Supervised Lab, Production, and Operations) classes will continue to provide you with the instruction and practice you need to become technically skilled in the kitchen, bar, and dining room. Our lecture and demonstration classes that are directly related to your program of study will continue in the vibrant nature it always has. Although General Education/Liberal Arts classes for our upperclassman will be delivered remotely, our faculty have devised new and exciting ways to incorporate active learning via Zoom class sessions and Schoology.
Yes. Although the college has always placed a focus on health and safety, students attending classes in kitchens will be required to wear a face-covering that covers the mouth and nose at all times. Students taking a class in a kitchen will be required to properly wash their hands at least every 30 minutes, however, food handlers commonly need to wash their hands more often. The college will have specific stations in kitchens and seating in classrooms identified for student use. Students should only use these stations and seats. Many classrooms, hallways, and stairwells will have identified foot traffic patterns to follow.
No. According to the CDC, “It is not known if face shields provide any benefit as source control to protect others from the spray of respiratory particles. CDC does not recommend use of face shields for normal everyday activities or as a substitute for cloth face coverings.” As such, a face shield will not be permitted in place of a face mask/covering, however, students who want to wear them in addition to a face mask/covering will be permitted to do so.
As always, we will follow foodservice and hospitality sanitation regiments. Proper handwashing has always been and will continue to be required. As well, other health and safety requirements such as wearing disposable gloves, careful attention to avoid cross-contamination, proper cleaning of utensils, and appropriate storage have been an ongoing standard for the college for many years. Friendly reminders and further training will be employed. For most hospitality professionals the newer methods of maintaining safe and healthy conditions are not new for us. Proudly, we have been following these standards for many years.
Classes and Academic SchedulesWhen will my schedule and new class formats be finalized?
Final class schedules will be available in the student portal two weeks prior to the start of classes.
Inquiries regarding class schedule adjustments should be sent to a Student Success Advisor, either Mr. Pilch at email@example.com or by phone at 267-295-2310, or Mr. Tumas firstname.lastname@example.org or by phone at 267-295-2309 to see if accommodations may be made.
As always retake and make up courses are scheduled through your Student Success Advisor. You should contact a Student Success Advisor, either Mr. Pilch at email@example.com or by phone at 267-295-2310, or Mr. Tumas firstname.lastname@example.org or by phone at 267-295-2309 no sooner than 2 weeks prior to the start of the term to ensure course and space availability.
As always, if you have a health condition that requires a reasonable accommodation, you should contact a Student Success Advisor, either Mr. Pilch at email@example.com or by phone at 267-295-2310 or Mr. Tumas firstname.lastname@example.org or by phone at 267-295-2309.
If you have personal circumstances that may cause you to prefer a full, or partial online schedule, you should contact a Student Success Advisor, either Mr. Pilch at email@example.com or by phone at 267-295-2310, or Mr. Tumas firstname.lastname@example.org or by phone at 267-295-2309 to see if accommodations may be made. In many cases, a full-time course schedule that is fully online may not be possible, or, may cause a delay in the student’s graduation date.
Yes. Student move in (Welcome Home) and orientation (First Class) dates have been adjusted, however, at this time the college has not made any other changes to the Academic Calendar.
- Welcome Home for our incoming freshman is now scheduled for Sunday, August 30th.
- Welcome Home for our upperclassman is now scheduled for two days, Monday, August 31st, and Tuesday, September 1st.
- First Class for our Residential Life students living on-campus is scheduled for Monday, August 31st.
- First Class for our commuter students living off-campus is scheduled for Tuesday, September 1st.
- All classes are still scheduled to start on Wednesday, September 2nd.
Residential Life: DormitoriesIn planning on returning to campus to continue my dreams about following my passions and turn them into a degree and an amazing career; what should I prepare to bring with me?
In addition to items you need for daily life, students should consider bringing a thermometer, a supply of face masks, and several bottles of hand sanitizer; although remember that proper hand-washing and using Walnut Hill College’s 10-step, 33 second method is the world’s best. , Vitamins have been proven to improve your immune system, however only bring them if you already been approved to take them from your doctor.
Many health care operations are now recommending clear plastic googles instead of plastic face shields since they might be more protective given that there are fewer gaps. These clear plastic goggles are similar to sunglasses but are wider with a wrap-around your eyes with the primary goal to protect your mouth, nose, and eyes.
The college has taken several steps to support health and safety measures in the dorms.
- In nearly every incidence, there are no triple or quadruple occupancies.
- We will restrict any unnecessary gatherings.
- While we are always insistent on clean rooms, you will notice more inspections and careful attention to having everyone cooperate by keeping your room, your resident hall, and our college community healthy and safe.
- We will require that you be reasonable when using the laundry rooms.
- Also, you must be very neat and orderly when using snack centers.
- You will notice a few more evening and weekend events that will offer fun, educational, and safe gatherings.
Walnut Hill College has committed to a staggered return to campus beginning August 30th for underclassmen and August 31st and September 1st for upperclassmen.
No. In order to manage the number of students returning to campus on a given day and conduct move-in more safely, we will use a move-in reservation system in which upper-class students will reserve time slots on the specified move-in dates while underclassmen will be assigned move-in times.
Members of the College’s Welcome Home staff will meet all students in the College’s main parking lot and transfer their belongings to a utility cart. The Welcome Home staff will then deliver your belongings to your room. Once the Welcome Home Staff leaves your room, you and up to two (2) guests may assist you in setting up your room. It is very important to bring only the minimum necessary items with you to school in the fall.
Students are scheduled to move in each hour therefore we are requiring the room be cleared no later than 5 minutes before the hour, each hour.
For Example, your scheduled move in time is 10:00am.
- You will enter the College’s main parking lot at 10:00 a.m.
- The Welcome Home Staff will transfer your belongings to a utility cart while you register
- Your belongings will be delivered to your room
- You may bring up to 2 people to assist you with setting up your room
- You and your guests must leave the room before 10:55 a.m.
For the next hour, you and your guest(s) are invited to Bistro Perrier in the main mansion where you will enjoy a time appropriate meal. The Walnut Hill College Hospitality Tent will also be available during this time to assist you with any last-minute details or address any questions you or your guests have. At the end of this hour, we request that your guests leave campus and you (the student) will begin your Residential Orientation program.
Unfortunately not. You can feel free to meet with your guests in public spaces or in outdoor locations on campus, but during this time the college is not permitting in dormitories or other college buildings.
The college strongly discourages students from visiting one another’s dorm rooms and buildings. You can feel free to meet with your friends and colleagues in public spaces or in outdoor locations on campus, but during this time the college is discouraging students from vising one another’s dorm rooms and buildings.
Campus LifeWill student organization meetings and student activities occur on campus?
Yes. Expect student clubs/organizations and student activities to take place both remotely and on-ground. Understand that some adjustments might be made to help ensure everyone’s health and safety.
Yes. As of now the city of Philadelphia does not permit indoor dining at restaurants. The college will closely and carefully monitor government regulators and change policies as needed.
- You will notice plastic screens between certain displays and guests.
- Staff, students and guests will be wearing face masks.
- We have added a self-swipe for students using Walnut Hill College Cards.
- We have added measures to ensure safe distancing.
- Staff will be doing extra cleaning and sanitizing after each purchase.
COVID-19 (Coronavirus) PreparationsHow is WHC handling testing for COVID-19?
Walnut Hill College is located in the heart of University City Pennsylvania. We are neighbors with the University of Pennsylvania and Penn Presbyterian health systems, among others. Although the college does not offer onsite testing or healthcare, there are several walk-up and drive through testing centers located nearby. These are easily found by visiting https://www.phila.gov/covid-testing-sites/#/.
The college will work with the local Department of Health and follow all recommendations and requirements from them.
Walnut Hill College places a high priority on class attendance and participation. The college’s Student Handbook outlines class attendance and absentee policies. Students should refer to the Student Handbook for details related to these college policies. Due to the circumstances related to the Coronavirus pandemic, the following addendum to these policies has been developed and implemented.
Any student who is absent from class for documented reasons directly related to Coronavirus-19 will be excused from attending class. To be excused from class, students must:
- Provide written documentation of a doctor’s order to adhere to a quarantine or self-isolation program due to a confirmed exposure to Covid-19, or,
- Provide written documentation of positive test results for Covid-19, or,
- Be adhering to a college mandated quarantine or self-isolation program due to an exposure to Covid-19.
Students who meet one of the above will be excused from the class without penalty to his or her grade and without being subject to the course withdrawal penalties outlined in the Student Handbook. These students must contact the colleges Covid Coordinator as well as his or her instructors and Student Success advisor for support. As is already expected of students who are absent, students who are healthy enough to complete remote coursework will be expected to:
- Contact the instructor to inform them of the absence and to verify assignments for the week.
- Access and interface with the week’s lesson reviewing the materials covered via Schoology.
- Complete the between class assignments for the week.
- Complete any missed assignments and/or assessments as directed by the instructor.
- Schedule one-on-one Zoom sessions during the instructor’s office hours as needed.
- Contact a Student Success Advisor to schedule tutoring via Zoom as needed.
Students who provide medical documentation of a positive COVID test will be afforded additional time to complete missed coursework if required, however they are strongly encouraged to keep pace with the course via Schoology.
Upon presentation of medical documentation of a negative COVID test result to the colleges Covid Coordinator, the student should resume classes and:
- Complete all missed assignments and assessments with no penalty within 3 weeks of his or her return or as directed by the instructor.
- Review all missed course materials on the course Schoology page.
- Contact a Student Success Advisor to schedule tutoring and/or additional kitchen lab time.
In cases where a negative test result is not acquired during the current term of study, students will be given a grade of ‘Incomplete’ (I) for the term and be permitted to complete the course in the same manner outlined above.
The college places high levels of importance on Experiential Learning providing students with experience in open to the public kitchens and dining rooms. These courses, labeled as Production and Operations courses, are most effective when taught on-ground in a hospitality operation. Should a student be medically required to self-isolate, quarantine, or test positive for Covid-19, missed Production and Operations classes will be considered excused absences.
Students should follow the above-outlined procedures for all COVID related absences. However, for Production and Operations courses students will be permitted the opportunity to make up any missed class days following a negative COVID test and his or her return to on-ground classes. Students are strongly encouraged to make up all missed Production and Operations class days. Students should contact the instructor directly to schedule make-up days as outlined in the Student Handbook.
Yes. In accordance with HIPPA and FERPA laws, Walnut Hill College will keep all information about a specific individual confidential. Only required college administrators will have access to a person’s medical information. They will keep this information strictly confidential. Although the college, as a place of employment, is required to disclose if someone on campus has the virus, names will never be disclosed.
Walnut Hill College believes strongly that in-person learning is the best way to instruct our students in their desired programs of study. However, should the Department of Health, state, or federal government mandate the college transition fully to remote learning, Walnut Hill College is prepared to so. The summer has been spent developing creative and effective ways to instruct our students remotely should we be required to do so.
The college recognizes that this remains fluid and rapidly changing situation and we are committed to carefully monitoring and responding to new information about COVID-19 and its effects, just as we expect our student body to do. The college has developed several contingency plans and is prepared to adjust our plans quickly so that we may keep our community safe. Your flexibility, understanding, patience, and support will be greatly appreciated!
Please contact email@example.com and someone will respond to you as promptly as possible.
Should you have any questions that are not answered in the Frequently Asked Questions or the college’s Health and Safety webpages, please contact firstname.lastname@example.org and someone will respond to you as promptly as possible.
For additional information regarding the Walnut Hill College COVID-19 reopening, please see our HEALTH & SAFETY PLAN
Higher Education Emergency Relief Fund
Walnut Hill College is pleased to be able to participate in the Higher Education Emergency Relief Fund (HEERF).
Walnut Hill College signed and submitted the U.S. Department of Education Certification and Agreement for Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act on April 16, 2020. The U.S. Department of Education provided Walnut Hill College with an electronically signed Grant Award Notification (GAN) on April 27, 2020.
Walnut Hill College received $445,450 under the Cares Act. Of the amount allocated to each institution under this formula, at least 50 percent must be reserved to provide students with emergency financial aid grants to help cover expenses related to the disruption of campus operations due to coronavirus. The College will be awarding $222,700 to our students who are Title IV eligible in the 2019/2020 Academic Year and who are enrolled in the April 2020 and September 2020 terms.
The estimated total number of students that Walnut Hill College has deemed eligible for this grant is 192 students. Grant processing for the 174 eligible students began on May 20, 2020. Grant awards will be made in two (2) disbursements for all “in progress” students and one (1) disbursement for all students graduating in July 2020. Disbursement dates of June 1, 2020, and September 2, 2020, will be in effect for all “in progress” students. Students graduating in July 2020 will have a disbursement date on or before June 1, 2020.
To date, $118,237.50 has been distributed to the students. More information regarding the CARES Act Higher Education Emergency Relief Fund is available here.
Get Accurate Information From the Best Sources
As of March 13, 2020, Walnut Hill College continues to operate as normal and has no confirmed cases of COVID-19. The Health and Safety Team is monitoring the situation closely and will provide important updates to our community of students, staff, and faculty.
In addition to checking your email and Schoology regularly for updates from WHC, we urge you to look only at sources that are unbiased and truly legitimate, such as:
- Centers for Disease Control: The federal government’s central agency that researches and establishes protocols for medical concerns.
- Pennsylvania Department of Health: Provides valuable updates that focus on our region.
- World Health Organization
Contact Information and Alerts
We communicate important information about school closings, delays, and emergencies through our Campus Alert Hotline at 215-222-4200 ext. 3333.
If you have questions related to COVID-19, WHC policies, measures, or safety protocols, please email us at email@example.com
If you have an emergency, the University of Pennsylvania Police Department is available 24/7 at 215-573-3333. Alternatively, dial 911 for the Philadelphia Police Department.
What to Do If You Feel Ill or Have Been Exposed
If you or someone you have been in contact with has been exposed to COVID-19, or if you start to feel symptoms outlined on this page, please alert the WHC Health and Safety Team ASAP at firstname.lastname@example.org, so that we can take the necessary precautions to protect the safety of our community.
According to the CDC, if you are in close contact with someone with COVID-19 and develop symptoms of COVID-19, call your healthcare provider and tell them about your exposure and symptoms. They will decide whether you need to be tested, but keep in mind that there is no treatment for COVID-19 and that people who are mildly ill are able to self-quarantine at home.